club logo Pembroke Skating Club
P.O.Box 523 Pembroke Ontario CANADA K8A 6X7
skatecanada logo

Past President
President
Vice President
Treasurer
Secretary
Pro-Liaison
Club Coaching Representative
Registrar
Ice Booking

Test Chair
Competition Chair
Senior STAR/Intermediate/Junior STAR Coordinators
Canskate Session Coordinators
PA Coordinator
Fundraising
Boutique/Costume Rentals Chair
Bingo Chair
Nevada Chair
Canteen Chair
Property

Santa Claus Parade
Christmas Party
Finale Chair
Awards Banquet

Media
Publicity
Historian
Newsletter
Website

Past President
· May be called upon to answer questions or help deal with issues if necessary.
President
· Oversees all operations of the Club.
· Liaises between Club and the City for booking ice and any other facilities.
· Sits on all committees. (See the Calendar for more details.)
Vice President
· Steps in for the President when necessary.
Treasurer
· Reconciles and deposits all monies coming into the Club.
· Pay bills in a timely manner.
· Provide the executive with monthly financial reports.
Secretary
· Takes minutes at the meetings.
· Sends out minutes in a timely manner.
· Keeps "minutes" binder up to date.
Pro-Liason
· Liaises between Coaches and Club.
· Brings forth any problems or concerns from Coaches or to Coaches.
· Writes-up Coaches' contracts for signature.
· Collects "letters of intent" for the next season.
Club Coaching Representative
· Represents all the Coaches in the Club
· Brings forward any concerns to the Executive on behalf of Coaching Staff.
· Relays information from the Executive.
· Keeps Coaches informed of scheduling changes.
· Attends Executive meetings.
Registrar
· Must have access to a computer and the Internet.
· Organizes registration dates, times and place.
· Takes Registrations and submits them to Skate Canada.
· Cumulates a list of skaters for each session and gives to Coordinator.
· Answers all inquiries regarding the different programs the Club offers.
· Makes sure ads go in newspapers, schools, Cogeco, radio, etc.
· Makes sure fundraising products are ordered
· After each registration, processes all information with Skate Canada through the computer
* NOTE: The new Executive list must go out after the AGM or else the new Registrar will not be able to get into the Skate Canada Registration site
· Photocopies each Registration form, one for the parent and one for the Session Coordinator's folder.
· Takes late Registrations, and might have to attend other sessions
· Sets-up another Registration in November for the next 10 weeks in the KidSkate and CanSkate programs; puts up signs and give notices to parents.
· Makes sure the City has a contact number for the Registrar as they get many calls about the Club
Test Chair
· Co-ordinates test days.
· Arranges for judges, makes test schedule, collects test fees, provides hospitality and gifts for judges, distributes test papers.
· Submits test summaries to Skate Canada.
Competition Chair
· Posts all incoming competitions that come via mail or email.
· Checks Internet for any competitions that may be of interest, and posts them.
· Attends meetings for the Region Interclub competition (usually 2 or 3 per year).
· Distributes and collects all Registration forms for the Interclub competition.
· Completes spread sheet for the Interclub entrants, and sends it to the Club that is hosting.
· If our Club is hosting Interclub, organizes the event and holds the meetings for the other Clubs. (Usually 1-2 meetings prior to the competition and one in the summer prior to the skating season.)
· Attends monthly Executive meetings and relays information as required.
Senior STAR/Intermediate/Junior STAR Coordinators
· Keeps Skaters/Parents informed of things like changes in location and times, competition information, times and dates, and information that needs to be passed on from the meetings.
· Keeps Skaters/Parents informed of rules and regulations handed out at the beginning of the season. (Should go over them in December and again in February.)
· Organizes a music schedule for parents.
· Answers questions and relays concerns to the Executive meetings.
Canskate Session Coordinators
· Assists the Canskate coaches.
· Liases directly between the Executive/Club and the parents.
· Passes information to parents, answers questions, promotes the Program, encourages fundraising.
· Distributes handouts, colouring pages, stickers, etc.
· Keeps progress cards up-to-date and distributes badges as required.
· Supports the Club's policies and procedures: The 'club ambassador' for this Program.
· Resolves conflicts.
PA Coordinator
· Co-ordinates a program assistant schedule for PAs.
· Stays in contact with Canskate Coach to ensure commitments are being met.
Fundraising
· Organizes Fundraising projects for the Club.
Boutique/Costume Rentals Chair
· On an on-going basis, handles customer purchases; prices stock; processes inventory; orders stock; organizes consignment clothing and skates (pricing, labelling); processes costume rentals (signing out, returns, organizing the costumes, etc.) and handles sales of Club jackets.
· Displays and sells Boutique items during Registration, Test Days (at our own Club), Competitions (at our own club), at the Christmas Party, and the Finale.
· Updates the showcases at both the PACC and PMC.
Bingo Chair
· Maintains license with Bingo Country.
· Prepares reports for Laurentian Valley.
· Collects and deposits money from Bingo worker.
· Submits a monthly report to the Executive.
Nevada Chair
· Reconciles and deposit Nevada money from retailer.
· Applies for lottery license from the City.
· Pays bills in a timely manner.
· Provides the Executive with a monthly report.
Canteen Chair
· Sits on the Canteen Committee and acts as a liaison between Canteen Committee and the Club.
Property
· In charge of any property rentals (e.g. Lights)
· In charge of maintenance in Club office.
· Handles any inquiries regarding Club property.
Santa Claus Parade
· Organizes both the parade float, and the volunteers who decorate it or otherwise participate in the parade.
Christmas Party
· Organizes activities for the night.
· Relays information to all Club members.
· Collects donations for the Food Bank.
Finale Chair
· Works with the Club coaches to organize a schedule showcasing all Club members, practice schedules, volunteers, etc.
· Distributes and collects Consent Forms for participants in the Show.
· Advertises in the local media.
· Organizes Guest Skaters and write-ups for announcers.
Awards Banquet
· Organizes the list of Award winners and notifies families.
· Organizes trophy engraving, orders 'keeper' trophies, and collects any other Awards to be presented.
· Organizes and notifies presenters for the trophies and prepares information about the Award.
· Sends Banquet invitations to all Club members and collects monies.
Publicity
· Mainly, arranges advertising with the local media, and reports on the activities of the Club. This includes setting-up paid advertising in the Observer and The News, for Registration dates and for the AGM.
· Submits Public Service Announcements to Star 96 FM, Cogeco Cable TV, MyFM Radio, and The NEW RO television.
· Arranges photo-opportunities with the Newspaper for the skaters when they have attended a competition or special event, such as a local Clinic; the year-end Finale/Ice Show; and the Year-End Banquet. (This could also include a few general skating sessions, especially for the younger skaters, to help keep the Club in the public eye.)
· Archives, in a binder, the photos and stories which appear in the local Media.
Newsletter
· Relays information monthly to Club members.
· Organizes the schedules for all Sessions each month.
· Organizes information to be included in each Newsletter (e.g., Competition results; Test Day results; Clinics; Badges passed; advertising Boutique; Bingo dates; advertising Nevada; advertising Fundraisers; general updates; Skate Canada information; Club Executive directory; Club Coaches directory; practice schedule changes; Registration; welcomes and good-byes; special activities (Christmas party, Banquet, etc.)
Website
· Supplies Website manager with information. (see Newsletter)

Website Designer ggpurvis@homeground.ca